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Programme Assistant

This vacancy has now closed.

Job details:

Are you interested in working for a world top 100 University?

We have an exciting opportunity in the Department of Journalism Studies for someone looking to use their excellent customer service skills to make an impact on the programme administration of our courses.

As Programme Assistant, you will be joining our professional services support team, which is currently 10 strong. This role is a new opportunity which aims to support the student assessment cycle as well as working collaboratively with the other members of the administrative support team.

We have recently been rated the UK’s top University for Journalism and Media by both the Guardian and the Times league tables for 2018 – look out for #doublenumber1 on twitter. We moved in to a newly renovated building in 2014, its facilities along with our friendly team make this role a fantastic opportunity for you to build on your strengths. We are committed to exploring flexible working opportunities which benefit the individual and University.

We’re one of the best not-for-profit organisations to work for in the UK. The University’s Total Reward Package includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development.

We build teams of people from different heritages and lifestyles whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.

Follow @sheffielduni and @ShefUniJobs on Twitter for more information about what makes the University of Sheffield a remarkable place to work.

Role responsibilities

• Respond to queries from staff, students, visitors and other external bodies with advice or information in a confidential and sensitive way, as appropriate.
• Maintain student records in relation to the student lifecycle, including attendance, module choice and appropriate assessment information.
• Support the assessment cycle including Examination Boards, Assessment Review Committee and related meetings. Attendance and minute taking at meetings will be required.
• Undertake the role of Unfair Means Administrator, liaising with the Unfair Means Officer to organise and document meetings.
• Responsible for coordinating National Training Council for Journalists (NCTJ ) examinations for the Department working closely with the Finance Officer and Exams team to ensure effective delivery.
• Stay up to date on new developments (both in knowledge and working practices) in areas relevant to your main activities/responsibilities.
• Work collaboratively as part of the administrative support team and providing cover for other members of the team, as required (including sickness, holiday cover and the service needs ofthe department).
• Work with Faculty colleagues across Departmental boundaries to improve processes and service delivery as relevant and within the scope of the role.
• Participate in preparing for the new academic year and student registration events.
• Provide a customer-focused, high quality reception service, dealing with a range of enquiries (in person, by telephone/email/social media)
• Welcome visitors, respond to enquiries and, where appropriate, taking follow-up action.

Person specification

The ideal candidate will be highly computer literate with 5 GCSE’s (including English and Maths) or equivalent. You will have proven ability to work effectively, provide solutions to problems and achieve objectives. You will be flexible, well-motivated and enthusiastic, staying constantly updated on new developments in areas relevant to your main responsibilities. Ability to deal with confidential information in line with the data protection act and University policy and procedure is essential.

Strictly no agencies

Location: Sheffield, South Yorkshire
Salary: £18,777 - £20,989
Advertised until: Closed Sun 14-Jan-2018
Job ref: GY/52023/UOS017960
Eligibility: Candidates must, by the start of their employment, have permission to work in the UK

Employer information:

University of Sheffield

The University of Sheffield, which celebrated its centenary in 2005, is one of the UK's leading universities, with an international reputation for excellence in both teaching and research.

This vacancy has now closed.